Saddi Traders, Registered Company Number [insert number if needed], cares about your privacy and is committed to handling your personal information in accordance with fair information practices and applicable data protection laws.

Scope

This notice outlines how Saddi Traders handles personal information for all data subjects—such as employees, applicants, contractors, consultants, temporary workers, dependents, and beneficiaries—in the course of our human resources activities. This policy may be updated periodically to reflect changes in practices or legal requirements.

Collection and Use of Personal Information

We process your personal data to manage our employment or contractual relationship with you and operate our business effectively. Your information may be collected and processed via automated or paper-based systems, both routinely (e.g., payroll and benefits) and on an ad hoc basis (e.g., role changes, marital status updates).

We may collect:

• Personal identifiers (e.g., name, address, DOB, gender, photographs)

• Government-issued IDs (e.g., National Insurance Number)

• Immigration and right-to-work details

• Emergency contact and family information

• Job and employment data (e.g., employment ID, location, absence records)

• Education and training records

• Recruitment and performance data

• CCTV footage, electronic swipe card records

• Use of company equipment/assets

• Disciplinary records, background checks

• Payroll and banking details

• Insurance and benefits information

We may also conduct employee surveys (optional) to assess and improve worker satisfaction.

Purposes of Processing

We use your personal information for purposes including but not limited to:

• Workforce planning and recruitment

• Payroll and benefits administration

• Training and performance management

• Legal and regulatory compliance

• Health and safety

• Internal reporting and audits

• Fraud prevention and risk management

• Business continuity and operational functions

Sensitive data will only be processed where legally required or with your explicit consent.

Sharing of Data

Your personal data may be shared with clients as necessary to administer your role or assignment. This may include performance feedback relevant to your assignment. Only essential data will be shared.

We may also collect data from:

• Job boards or third-party recruitment platforms

• Social media (e.g., if you engage with our company pages)

Disclosures

Your information may be disclosed:

• To clients, subcontractors, or suppliers who support our business operations

• During business transfers (e.g., mergers or acquisitions)

• Where legally required (e.g., court orders)

• With your consent (e.g., for mortgage references)

• In emergency or life-threatening situations

Your Rights and Choices

You may object to uses of your personal data that are not:

• Legally required,

• Contractually necessary,

• Legitimately required for business operations.

We will strive to accommodate your concerns where possible.

Automated Decision Making

We may use automated processes (including profiling) to enhance our recruitment and HR services. These systems help improve user experience and streamline our processes.

International Transfers

Your data may be transferred outside the UK. Where this occurs, Saddi Traders ensures appropriate safeguards are in place, either contractually or as required by law, to maintain your privacy.

Accuracy of Data

We aim to keep your information accurate and up to date. You are responsible for notifying us of any changes to your personal data.

Access and Correction

You can request access to, or correction of, your personal information by contacting:
📧 info@sadditraders.co.uk

Access may be restricted in limited cases (e.g., repetitive requests or privacy risks to others).

Right to Erasure

You may request the deletion of your data if there is no legal or business requirement to retain it.

Security Measures

We take appropriate technical and organisational steps to protect your information from loss, misuse, and unauthorised access or disclosure. Our partners and service providers are contractually obligated to do the same.

Data Retention

Personal data is retained as long as necessary to meet the purpose of collection and to comply with legal or contractual obligations. We will not contact you more than two years after ending your employment or registration—unless you request otherwise.

If you wish to stop further contact, please email:
📧 info@sadditraders.co.uk

Handling Privacy Concerns

If you have concerns or questions regarding this policy or the handling of your data, you may:

• Email: info@sadditraders.co.uk

• Speak to your manager or HR department